WEBVTT

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Some items need more than a count. A phone has its own serial number. Bread has a

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use by date. And everything eventually runs low. In this episode we use three tools

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for these cases.

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Items like phones, bikes and rings are tracked one by one, by serial number. To

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bring one into stock, tap Receive unit.

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First, scan the barcode on the box. That tells the scanner which product this is. If

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you have no barcode, tap the search button, or use Find product.

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It is a Smartphone X, 256 gigabytes, in black. The scanner now asks for the serial

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number. Scan the I M E I from the back of the phone.

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If that serial number is already in the system, the scanner tells you so, and where

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the unit is. That stops the same phone being added twice.

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Check the serial number. The unit cost starts at the usual cost of the product.

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Change it to what this unit really cost you. Below are details that belong to this

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kind of product, such as the carrier lock and the condition. The I M E I has been

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filled in from the serial number.

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The switch Add to on-hand stock is on, so the stock goes up by one. Tap Receive

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unit.

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The scanner confirms that the unit was added to stock. It keeps a list of what you

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have received in this session, so you can carry on with the next unit.

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Now to items with a use by date. Go back, and tap Expiring lots.

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The row of buttons at the top chooses how far ahead to look, from three days to

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ninety. Under it you see how many lots are about to expire, and how many units they

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hold.

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Each lot shows the product, the lot number, the date, and how many are left in the

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lot. The number on the left is the days remaining. We have two lots of sourdough

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bread that are close to the end.

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This lot goes off soonest, so we write it off. Tap Write off.

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Choose how many to write off. The buttons offer one, or the whole lot. We choose all

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twelve, and tap Write off.

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The scanner confirms what was written off, and the lot leaves the list. The stock

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goes down by the same amount.

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The last tool is Low stock.

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It lists every item at or below its reorder point, grouped by supplier. Each line

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shows the product, the point at which it should be reordered, the quantity the

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scanner suggests ordering, and how many are on hand now. Some are below zero, which

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usually means stock was sold before it was counted in.

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You can type in the filter box to find an item, a supplier, or a product name.

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To start ordering, tap Create PO drafts at the bottom.

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The scanner explains what it will do. It makes a draft order for each supplier,

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sized from the reorder quantities, minus what is already on order. A draft is not

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sent. Review and send them from the back office. Tap Create drafts.

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The drafts are made. A manager can review them in the back office, change

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quantities, and send them to the suppliers.

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In the next episode, we deal with a barcode the system does not know yet.