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In this episode we look at stock levels in the back office. We read the page, set a

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reorder point, and correct a quantity.

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In the menu, under Inventory, choose Stock levels.

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This page lists every product at every size, with how many you hold. The four boxes

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at the top add it up: the number of items, the units on hand, the value of the stock

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at cost, and how many items are at or below their reorder point.

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Stock is held per store. The Outlet box chooses which store you are looking at. We

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pick Main Street.

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The search box finds a product by name, S K U or barcode. Let us look for our

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hoodies.

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On hand is the number physically in the store, as far as the system knows. Committed

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is stock that is already promised, for example to a layaway. Available is on hand

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minus committed. That is what you can really sell.

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On order is stock you have ordered from suppliers, which has not arrived yet. Here

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we have four size M and seven size L still to come. Later in this season we see how

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to receive them.

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Further right, the cost and value of the stock, and a status. OK means plenty. Low

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means at or below the reorder point. Out means none left. Negative means more has

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been sold than the system had, usually because a delivery was not checked in yet.

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The reorder point is the level at which you want to order more. The reorder quantity

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is how many to order. Click the reorder point for the size M, and type five.

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Then the reorder quantity. We want twelve at a time. There is also a bin field, for

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the shelf where the item lives.

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A message confirms it is saved. There are only three on hand, and the reorder point

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is five, so the status has changed to Low.

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To see everything that needs attention, tick Low stock only.

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Now only the low items are listed. Untick it to return to the full list.

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If the numbers are wrong, correct them. Click Adjust stock at the top right.

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Choose the store, and the reason. Every adjustment has a reason, so that later you

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can tell damage from theft. We choose Damaged.

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You can change the stock by an amount, or set it to a total, like a recount. Now add

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a product.

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We lost one size L hoodie. So the change is minus one. We add a note, to say what

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happened.

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Click Save adjustment.

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The size L now shows one on hand, down from two.

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Every change to stock is written down. Click Movement ledger to see the history.

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Each row is one movement: what changed, why, how many, what the stock was

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afterwards, and who did it. Our adjustment is here, with its note.

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In the next episode, we order from a supplier, and receive the delivery.