Transcript
Pay ins, pay outs, no sale, and what the drawer should hold.
0:00 Introduction
Cash does not only move when you make a sale. In this episode we open the drawer without a sale, add money to it, take money out, and see what the drawer should hold.
0:11 No sale
Sometimes a customer just needs change, and there is no sale to ring up. Open the main menu, and choose No sale, open drawer.
The register insists on a reason. Opening the drawer with nothing sold is exactly what a dishonest employee would do, so every no sale is written to a journal that managers can read.
Tap Open drawer. The register tells you the drawer opened, and that it was recorded.
0:38 Pay in and pay out
Now the other times when cash moves. Open the menu again, and choose Cash management.
You see your shift, and when it was opened. As a cashier, you cannot see the totals here, and that is deliberate. You can record a pay in, a pay out, and close the register.
A pay in is cash you add to the drawer. Say the drawer is short of small change, and the manager brings fifty dollars from the safe. Tap Pay in.
Type the amount, and a reason. There are quick reasons to tap, such as Change float top up. A reason is always required.
Tap Pay in. Because this changes the money in the drawer, it is recorded against your shift. If you are not allowed to do this yourself, the register asks a manager to approve it with their PIN.
The pay in is recorded. Now a pay out. Cash leaves the drawer, for example to buy cleaning supplies, or a bank drop. Tap Pay out.
Twenty dollars, for supplies. The money is recorded as having left the drawer, so the drawer will balance when you count it.
1:58 What the drawer should hold
So how much should be in the drawer at the end of the day? The register works it out for you. It is the opening float, plus the cash from your sales, plus any pay ins, less any pay outs and cash refunds.
That is why every pay in and pay out needs a reason. Each one is recorded on the shift, and counted in that sum, so the drawer still balances at the end of the day.
While the shift is open, this screen keeps the total hidden from you. That is the blind count, and we see how it works in the next episode, when we close the register and count the drawer.
In the next episode, we close the register, count the drawer, and see over and short.