Transcript
Counting the drawer, over and short, and the shift report.
0:00 Introduction
At the end of the day, you close the register. That means counting the cash in the drawer, and telling the register what you counted. In this episode we close a shift and look at the report.
0:12 Starting to close
Finish any sale in progress first. Then open the main menu, and choose Cash management.
You will notice that the register does not tell you how much cash should be in the drawer. That is deliberate. It is called a blind count. You count what is really there, without being told the answer, so the count is honest.
Tap Close register.
0:35 Counting the drawer
This is the count screen. There is a box for each way the customers paid today. For cash, either type the total you counted, or count by note and coin using the buttons on the right.
Count the notes and coins, including the float you started with. We count one hundred and seventy five dollars.
For card payments and the other methods, type the total from the card terminal's own end of day report. Our card sale was twenty eight dollars and sixty nine cents.
You can leave a closing note for the manager. If the count was off, this is the place to say why.
Tap Close register. The register asks you to confirm, because closing cannot be undone. Confirm.
1:30 The shift report
The shift is closed, and the register shows the report for the shift. This is sometimes called the Z report.
At the top are the sales, tax and discounts for the whole shift, and how many transactions there were.
Below are the tenders, which means the ways your customers paid. For each one the report shows how many payments there were, the amount taken, the amount you counted, and the variance, which is the difference. A variance of zero means your count matches exactly. A minus means short, and a plus means over.
Our cash is short by two dollars and six cents, and the report shows it in red. The card total matches, so its variance is zero.
At the bottom is the cash story. The opening float, the cash sales, the pay ins and pay outs, and the expected cash in the drawer. That is the one hundred and fifty dollar float, plus twenty seven dollars and six cents of cash sales. We counted one seventy five, so we are two oh six short.
A small difference is normal. A big one, or one that happens every day, is something for the manager to look into.
Tap Done to finish. The register is now closed, until someone opens a new shift.
In the last episode of this season, we see what happens when the internet goes down.